Eugene Southtowne Rotary Board of Directors Meeting October 8, 2020

Members Present: Chris Waugh, Amanda Adams, Kathileen Wagner, Jean Stover, Leslie Parker, Randy Bernstein, Kathi Hoffer, Grace Widdicombe, Ted Stevens, Linda Anderson, Karen Fretwell

Guests present: Gary Brown, Debbie Snow

Call to Order: The meeting was called to order at 5:30 pm

Adoption of Minutes: Randy moved that the minutes for the September 10, 2020 meeting be approved and the motion passed.

Directors’ Updates: These were sent out prior to the Board meeting. We will go forward with the Rotary Speech Contest at the club level this year.

Financial Reports: Leslie asked for questions and there were none. Amanda moved to approve the Financial Statement – the motion carried. Chris commented that the Aging Report might indicate the potential loss of members and Kathileen said she will start a dialogue with those members who have not paid their dues.

Quarterly Foundation Reports: Ted Stevens discussed the online fundraising (we are using“Stripe”) which is being used and is a good tool, but there are still some challenges which should be solved. Restricted funds for Food Boxes shows $9,560 the majority of which is from the United Way Grant. $1,200/quarter is being disbursed to the Club’s scholarship recipient. Of this amount, $250/quarter is being taken from the Springs Scholarship Fund.

Board Education – Debbie Snow gave an interactive presentation on the constitution. It is recommended
that everyone read through it at some time.

Bylaws: The proposed amendments to the Bylaws will move the Club’s annual meeting to the first Thursday in December. Consideration of the proposed amendments was delayed until next month’s board meeting. The Nominating Committee will put together slate for open positions on next year’s Board and Foundation.

Old Business: Fundraising, Kathi Hoffer – Emergency food boxes have the needed funding for the rest of the calendar year. An appeal for donations letter was sent out. The committee is working with Metro RC on a drive-in movie. “Charity Footprints”is ready for online sign up. The Rotary Foundation donation drive will start in November. “Hope Ornaments” will be sold online starting in mid October and “Holiday Bells” will be sold starting in December.

The rest of the year: International Projects (February-March); Polio Plus (April-May); Scholarships (June).

Project Priority Survey – Chris discussed the responses to the survey

Future Business: Grace will lead the board training next month Karen Fretwell will be meeting with the chair of the FFLC online auction to get information on their successful event.